Top 10 Features of Medical Staffing Software in Hospital Recruitment

According to the report by SIA, it is estimated that the healthcare staffing sector reached a whopping $68.7 billion in 2022, which was more than three times the market size in 2019; and now, with the introduction of Medical Staffing Software, the sector is expected to grow exponentially. 

But where did this boost come from? 

A study by the American Staffing Association (ASA) discovers that 77% of staffing companies leverage electronic medical records software or some automated recruitment process to improve efficiency by 30%.

Let’s learn what Medical Staffing Software is about and why it is relevant.

Managing healthcare staffing does take a high-stakes game in which one must maintain balance. Medical staffing software is the secret weapon that brings all hiring and scheduling operations under one roof. Here’s why it has become essential in today’s workforce management:

• Growing demand for healthcare services: The aging population and the rise in healthcare complexity complicate the situation of medical staff.

• Labor shortages: In the healthcare industry, some roles are facing a serious shortage; therefore, effective recruitment and retention are trending topics.

• Regulatory compliance: Sophisticated compliance laws pose a problem for the absence of software solutions and proper credentialing.

The healthcare ecosystem is constantly transforming itself, and it is a recurring job to stay ahead of the curve in both areas: manpower qualification and productivity. Medical staffing software is now a must-have, not an option.

Top 10 Features of Medical Staffing Software that will empower your healthcare facility to thrive in 2024:

1. Shift and Schedule Management: Medical staffing software allows proper symmetry in allocating shifts of healthcare workers and scheduling them as per requirement. Scheduling critical care surgeons and nurses on an emergency basis and night duties can easily be done on this portal without any hassle. 

2. Predictive Technology: The VMS platform infuses the technology with intelligent algorithms to identify and select candidates for the specific skill set essential to the efficient care of patients. The selection and hiring of the staff is done to ensure that the right candidate is assigned to the right project and that no compromise on patient care is made. 

3. Compliance and Risk Management: Flentis incorporates robust compliance and risk management features. These features empower healthcare organizations to verify staff qualifications, ensure active licenses, and streamline mandatory medical background checks. This comprehensive approach mitigates potential risks and fosters a qualified workforce.  

4. Streamlined Onboarding: Streamlined onboarding with the Flentis VMS platform helps you with a well-planned onboarding program and ongoing learning opportunities. Such specialized tools can significantly improve efficiency by automating tasks like document collection, credential verification, and compliance checks.  This ensures faster placements, helping the business create a highly skilled and engaged workforce, resulting in a healthy working environment that will lead to the organization's long-term success and utilization of all possible potentials.

5. Real-Time Communication: This feature is a total game changer. It allows instant, open, and transparent messaging between healthcare workers, be it internal or contingent. This helps avoid chaos, develop seamless collaboration and boundless communication silos. 

6. Intelligent Scheduling: With Flentis, you won’t have to go through the scheduling bottleneck anymore! The interface is easy to use and provides a drag-and-drop style interface for the staffing schedule created by utilizing employees' skills, availability, and preferences. The platform ensures optimal scheduling, reduces reliance on manual processes, and improves patient care by getting the right people in the right place at the right time.

7. Mobile Accessibility: Flentis's mobile accessibility empowers staff, recruiters, and healthcare facilities to seamlessly connect, collaborate, and manage staffing needs from anywhere. This helps expedite operations within the facility, improving communication, flexible scheduling, and timesheet management, all on your mobile devices. 

8. Integration with Payroll: Automatic time tracking with this tech platform eliminates the need for manual timesheets, which, if in error, will only create more work for payroll processing and accounting, meaning financial management is accurate. This ensures faster, more accurate payments for healthcare providers, reduces administrative burdens for staffing agencies and minimizes errors that can cause frustration and delays.

9. Data-driven Insights: With the help of VMS and the correct parameters, you can revolutionize how you manage the contingent workforce. The system's transparency and updated data-driven insights, combined with current market trends, empower you to make decisions such as Labor costs, OT usage, and employee performance with the help of multi-level metrics analysis and reporting tools, making strategic choices easier.

10. Employee Self-Service Portal: Through this portal, the staff can access their timetables, update their availability, submit working hours, and maintain their credentials, all with a single login. This facilitates communication, minimizes administrative burdens, and, thus, creates a more active contingent workforce.

Conclusion

The highly dynamic healthcare industry nowadays requires agile and adaptive staffing options. FlentisPRO VMS can handle all the recruitment, scheduling, and staff administration challenges by introducing medical staffing software centered on the above aspects. Witness a future where qualified staff has no issue with availability, communicating is as easy as a breeze, and strategic decisions are well-guided. This future is not only in sight but also within grasp.

This VMS platform is not just another software on the market for staffing in the medical industry. It is your comprehensive partner, formed to address your organization’s staffing needs. 

FlentisPRO VMS will help you to:

• Optimize your staffing processes

• Take control of your contingent workforce

• Reduce administrative burdens

• Raise employees’ motivation and increase their persistence with the company.

• In the end, however, put patients first all the time.

Don't just oversee your staff; change it.

We are eager to share other details about FlentisPRO VMS, which will become a full-fledged answer to all problems in medical staffing, so feel free to contact us today.